Privacy Policy

1. Introduction

Welcome to HanjuthAI, accessible at https://hanjuthai.com/. This Privacy Policy explains how information may be collected, used, stored, and shared when you access our website, explore our AI resources, or interact with our AI knowledge assistant.

In this policy, “HanjuthAI”, “we”, “our”, and “us” refer to the operator of this website. “You” and “your” refer to visitors and users of our services.

By using our website, you acknowledge this Privacy Policy. Where consent is required by applicable law, we will seek that consent through the appropriate process.

2. Information We May Collect

The information we process depends on how you use HanjuthAI and which features are enabled. The following categories describe information that may be collected.

2.1 Information You Provide

• AI prompts and questions: The text, instructions, and questions you submit to our AI assistant.
• Messages and feedback: Information you provide when contacting us, reporting an issue, or sharing feedback.
• Contact information: japhsrtechnologies@gmail.com
• Other submitted content: Any information you deliberately include in a message or submission.

2.2 Technical and Usage Information

When you visit our website, our hosting, security, or analytics systems may process certain technical information, depending on the tools we use. This may include:

• IP address and approximate location derived from it.
• Browser type, operating system, and device information.
• Pages visited, referring pages, and interaction events.
• Access timestamps, diagnostic records, and error logs.
• Cookie identifiers and similar technical information.

We do not necessarily collect every category listed above. Actual collection depends on the features, hosting configuration, and third-party services active on the site.

3. AI Conversations and Processing

HanjuthAI provides an AI knowledge assistant designed to answer questions about artificial intelligence and related topics. When you submit a question, the content must be processed to generate a response.

3.1 How AI Requests Are Processed

Depending on our technical architecture, your prompt may be processed by our application server, a retrieval system, a database, or an external AI model provider. Relevant information from a knowledge base may also be used to prepare an answer.

Where an external AI provider is used, the information necessary to fulfil your request may be transmitted to that provider. The provider’s own privacy policy and service terms may govern its processing of the information it receives.

3.2 Conversation Storage

Whether prompts and responses are retained depends on our application settings, logging practices, database configuration, and the services used to operate the assistant. Technical logs may also be created for troubleshooting, security, and reliability.

Please do not assume that a conversation is automatically deleted when you close your browser or leave the website.

3.3 AI Accuracy and User Responsibility

AI responses are generated automatically and may contain mistakes, outdated information, or incomplete explanations. Do not rely on an AI response as a substitute for professional legal, medical, financial, or other specialist advice.

4. How We Use Information

Subject to applicable law and the configuration of our services, information may be used for the following purposes:

• To provide answers through the HanjuthAI assistant.
• To operate and maintain our website and its features.
• To respond to enquiries and support requests.
• To diagnose errors and improve service reliability.
• To detect spam, abuse, fraud, and security threats.
• To understand website usage where analytics are enabled.
• To comply with applicable legal obligations.
• To protect our rights, users, and technical systems.

We aim to use information only for relevant purposes and to limit processing to what is reasonably necessary.

5. Cookies and Similar Technologies

Cookies are small files that websites may store in your browser. Similar technologies may be used to maintain functionality, remember preferences, improve security, or understand how visitors use a website.

You can manage or delete cookies through your browser settings. Blocking certain cookies may affect some website features. Where required, we will obtain consent before using non-essential cookies or similar technologies.

This policy does not mean that every cookie category above is currently active on HanjuthAI. Actual cookies depend on the services and technologies installed on the website.

6. Sharing and Third-Party Services

We do not sell personal information as part of our intended operating practices. Information may be shared or processed in the following circumstances, where applicable:

6.1 Service Providers

We may use website hosting companies, infrastructure providers, database services, security tools, analytics platforms, and AI providers to operate HanjuthAI. These services may process information required to perform their functions.

6.2 Legal and Safety Requirements

Information may be disclosed when we reasonably believe disclosure is required by applicable law, a valid legal process, or necessary to protect the rights, safety, and security of our users, website, or others.

6.3 Business Changes

If the website or its operating business is involved in a merger, acquisition, restructuring, or transfer, relevant information may be handled as part of that transaction, subject to applicable legal requirements.

6.4 Third-Party AI Providers

If your request is processed using an external AI service, the provider may receive the prompt or other information needed to generate the requested response. Please review the privacy terms of any relevant provider where available.

7. Data Security

We recognise the importance of protecting information against unauthorised access, loss, misuse, and disclosure. Appropriate safeguards should be applied to the website, application, databases, and connected services.

Depending on the systems in use, safeguards may include access controls, secure connections, software updates, monitoring, and restricted access to operational systems.

No website, internet transmission, or electronic storage system can be guaranteed to be completely secure. We therefore cannot promise absolute security.

8. Data Retention

We retain information only for as long as reasonably necessary for the purpose for which it was collected, subject to applicable legal obligations and legitimate operational requirements.

Retention periods may differ for AI requests, technical logs, support messages, security records, and backups. Information may be retained for longer where required by law or needed to resolve disputes and protect our legitimate interests.

When information is no longer required, we will take appropriate steps to delete it or anonymise it, subject to technical and legal limitations.

9. Your Privacy Rights and Choices

Depending on your location and applicable law, you may have rights concerning your personal information. These may include:

• Access: Request information about personal data we hold about you.
• Correction: Request correction of inaccurate or incomplete information.
• Deletion: Request deletion of personal information, subject to applicable exceptions.
• Consent: Withdraw consent where processing is based on consent.
• Objection: Object to certain processing where applicable law provides this right.
• Grievance: Raise a privacy concern through our contact channel.

To make a privacy request, contact us using the details in the Contact Us section. We may need to verify your identity before acting on a request. Some information may need to be retained where the law permits or requires it.

If you are in India, applicable rights and obligations under relevant Indian data protection laws may apply, depending on the circumstances and the commencement of the relevant provisions.

10. Children’s Privacy

HanjuthAI is not intended to encourage children to submit personal or sensitive information. We do not knowingly seek to collect children’s personal information in circumstances where doing so would be unlawful.

If you believe a child has provided personal information to us inappropriately, please contact us so that we can review the matter and take appropriate steps.

11. External Links and Third-Party Websites

Our website may contain links to external websites, articles, tools, or services. These websites operate independently and may have their own privacy policies, cookies, and data collection practices.

We are not responsible for the privacy practices or content of third-party websites. We encourage you to review their privacy policies before submitting personal information.

12. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our website, AI features, service providers, operational practices, or applicable legal requirements.

When changes are made, we will update the “Last updated” date displayed at the beginning of this page. Where required by applicable law, we will provide additional notice or seek consent for material changes.

We encourage visitors to review this page periodically to stay informed about our privacy practices.

14. Privacy Policy FAQs